Renewing your NAIT accreditation

To renew your accreditation, anyone on your team who uses the NAIT system will need to demonstrate that they have completed online training modules and passed the assessment. This includes:

• whoever is the primary NAIT contact at your organisation
• anyone at your organisation who needs to log on to NAIT as a Person in Charge of Animals (PICA), PICA delegate, information provider, or organisation administrator.

If new people join your team, they must complete the training.

If people on your team completed the training as part of your initial accreditation application, they don't need to repeat the training unless directed to do so by NAIT.

The training ensures that people providing services to our customers understand:

• why traceability of cattle and deer is important, and how it helps improve our biosecurity
• the legislation that affects accredited organisations
• how accredited organisations fit into the wider NAIT scheme.

Training costs:

• $89 per person for the NAIT information providers module
• $89 per person for the entities dealing with NAIT animals module
• $129 per person for both modules.

You can pay by credit card, or request an invoice by:

• calling 0800 726 695
• emailing admin@qconz.co.nz

Everyone who successfully completes the training receives a certificate. You need these certificates for the next steps in the accreditation process, so keep them on file.

NAIT online training modules

Contact our approved audit agency to ask for a quote and arrange your audit. You pay fees for audits directly to the agency.

They will audit you for compliance with the:

• NAIT Standard for Accreditation of Entities Dealing with NAIT Animals
• NAIT Standard for Accreditation of Information Providers, or
• both of the above.

Approved audit agency for NAIT accreditation assessments

NAIT Standard — Accreditation of Entities Dealing with NAIT Animals (PDF 209KB)

NAIT Standard — Accreditation of Information Providers (PDF 202KB)

To prepare for your audit, you may want to:

• complete a self-assessment
• look through the audit guidelines that the agency will use.

Self-assessment tool (PDF 464KB)

Accreditation audit tool — entities dealing with NAIT animals (PDF 2.69MB)

Accreditation audit tool — information providers (PDF 2.49MB)

Accreditation audit tool — information providers and entities dealing with NAIT animals (PDF 3.14MB)

When the audit is complete, the agency will provide you with a report. You can choose to:

• address any areas in the report where you did not meet the standards, then demonstrate changes to the agency, who will update the report accordingly. You can then apply to us using the updated report
• apply to us using the report you were provided, if you have met all the requirements
• not renew your accreditation.

If you disagree with the report, talk to the agency first, and they will follow their dispute resolution process.

NAIT accreditation queries

Once your audit report is finalised, you must complete the NAIT accreditation application form.

You can complete this form online, or download, save and print a PDF version if you prefer.

NAIT accreditation application form

NAIT accreditation application form (PDF 807KB)

When you have completed the PDF form and gathered any other information required, you can send all your documents to us by:

• email — qca_accreditation@ospri.co.nz
• post — Quality, Compliance and Assurance Team, OSPRI NZ, PO Box 3412, Wellington 6140.

Once we receive your application, we’ll send you an invoice for payment.

Accreditation application fees

Accreditation application fees are:

• $2582 (plus GST) for entities dealing with NAIT animals
• $1878 (plus GST) for information providers with fewer than 1000 Person in Charge of Animals (PICA) clients
• $2582 (plus GST) for information providers with 1000 to 4999 PICA clients
• $3756 (plus GST) for information providers with more than 5000 PICA clients.

All fees are non-refundable.

Our fees are set in the NAIT (Fees and Forms) Regulations.

National Animal Identification and Tracing (Fees and Forms) Regulations 2012

Once you’ve paid your fees, we will:

• check your application and all attached documents
• review the NAIT system for relevant information — for example, records on your past performance, complaints, and compliance problems.

If we have any questions, we’ll contact the person named on the application form.

Once we’ve processed your application, we’ll send you a letter stating whether your accreditation application has been successful. This will happen within 20 working days of us receiving your application fee.

Successful applicants

If you’re a successful applicant:

• you will receive a letter from us confirming that your accreditation has been renewed. We will also outline your accreditation period and any conditions relevant to your accreditation
• we will update your contact details on our website, so customers can easily find you.

NAIT accreditation conditions

Unsuccessful applicants

If you’re an unsuccessful applicant:

• you will receive a letter from us explaining why your application was unsuccessful
• you can reapply for accreditation once you address any areas that need review.

You pay an application fee for each new application.

If you’re already accredited but have been unsuccessful this time:

• you must advise your customers that you are no longer accredited
• you can no longer offer the services of an accredited information provider or receive movement exemptions as an entity dealing with NAIT animals
• we will remove your contact details from our website
• we will remove your accreditation privileges (such as managing customers' information) in the NAIT system.

If you disagree with our assessment of your application, email qca_accreditation@ospri.co.nz We will follow our dispute process and the head of traceability will review your case.