Becoming an accredited organisation

To become accredited, anyone on your team who uses the NAIT system will need to complete online training modules and pass the assessment. This includes:

• whoever is the primary NAIT contact at your organisation
• anyone at your organisation who needs to log on to NAIT as a Person in Charge of Animals (PICA), PICA delegate, information provider, or organisation administrator.

If new people join your team, they must complete the training. You’ll need to provide their certificates when you renew your accreditation.

The training ensures that people providing services to our customers understand:

• why traceability of cattle and deer is important, and how it helps improve our biosecurity
• the legislation that affects accredited organisations
• how accredited organisations fit into the wider NAIT scheme.

Training costs:

• $89 per person for the NAIT information providers module
• $89 per person for the entities dealing with NAIT animals module
• $129 per person for both modules.

You can pay by credit card, or request an invoice by:

• calling 0800 726 695
• emailing admin@qconz.co.nz

Everyone who successfully completes the training receives a certificate. You need these certificates for the next steps in the accreditation process, so keep them on file.

NAIT online training modules

Once you’ve completed the accreditation training modules, contact our approved audit agency to ask for a quote and arrange your audit. You pay fees for audits directly to the agency.

They will audit you for compliance with the:

• NAIT Standard for Accreditation of Entities Dealing with NAIT Animals
• NAIT Standard for Accreditation of Information Providers, or
• both of the above.

Approved audit agency for NAIT accreditation assessments

NAIT Standard — Accreditation of Entities Dealing with NAIT Animals (PDF 209KB)

NAIT Standard — Accreditation of Information Providers (PDF 202KB)

To prepare for your audit, you may want to:

• complete a self-assessment
• look through the audit guidelines that the agency will use.

Self-assessment tool (PDF 464KB)

Accreditation audit tool — entities dealing with NAIT animals (PDF 2.69MB)

Accreditation audit tool — information providers (PDF 2.49MB)

Accreditation audit tool — information providers and entities dealing with NAIT animals (PDF 3.14MB)

When the audit is complete, the agency will provide you with a report. You can choose to:

• address any areas in the report where you did not meet the standards, then demonstrate changes to the agency, who will update the report accordingly. You can then apply to us using the updated report
• apply to us using the report you were provided, if you have met all the requirements
• not renew your accreditation.

If you disagree with the report, talk to the agency first, and they will follow their dispute resolution process.

NAIT accreditation queries

Once your audit report is finalised, you can apply to us for accreditation. You will need to complete the NAIT accreditation:

• application form (which includes data access questions)
• data sharing agreement form (only required the first time you apply for accreditation).

Complete the trademark licensing agreement form if you would like to apply to use the NAIT Accredited logo on your website and other company materials.

You can complete these forms online, or download PDF versions if you prefer.

Online application forms

Follow the links below to submit application forms online.

NAIT accreditation application form

NAIT accreditation data sharing agreement form

NAIT accreditation trademark licensing agreement form

PDF application forms

You can download, save and print accreditation forms if you prefer this to submitting forms online.

NAIT accreditation application form (PDF 807KB)

NAIT accreditation data sharing agreement form (PDF 447KB)

NAIT accreditation trademark licensing agreement form (PDF 700KB)

When you have completed the forms and gathered any other information required, you can send all your documents to us by:

• email — qca_accreditation@ospri.co.nz
• post — Quality, Compliance and Assurance Team, OSPRI NZ, PO Box 3412, Wellington 6140.

Once we receive your application, we’ll send you an invoice for payment.

Accreditation application fees

Accreditation application fees are:

• $2582 (plus GST) for entities dealing with NAIT animals
• $1878 (plus GST) for information providers with fewer than 1000 Person in Charge of Animals (PICA) clients
• $2582 (plus GST) for information providers with 1000 to 4999 PICA clients
• $3756 (plus GST) for information providers with more than 5000 PICA clients.

Data access fee

The data access fee is $130 (plus GST) for:

• entities dealing with NAIT animals
• information providers
• those applying for accreditation as both of the above.

Having data access is vital as it means you are approved to link into the NAIT system and access NAIT data. All accredited organisations need this approval.

The NAIT system administrator must be satisfied that the way you access and submit data is safe. This means if you don't submit data to NAIT by opening animaltrace.nait.co.nz in your browser — for example, if you use your own software — you will need to provide additional information about this and we may put conditions on your use.

The data access fee is a one-off — you don’t need to reapply when renewing your accreditation.

All fees are non-refundable.

Our fees are set in the NAIT (Fees and Forms) Regulations.

National Animal Identification and Tracing (Fees and Forms) Regulations 2012

Once you’ve paid your fees, we will:

• check your application and all attached documents
• review the NAIT system for relevant information — for example, records on your past performance, complaints, and compliance problems.

If we have any questions, we’ll contact the person named on the application form.

Once we’ve processed your application we’ll send you a letter stating whether your accreditation application has been successful. This will happen within 20 working days of us receiving your data access and application fees.

Successful applicants

If you’re a successful applicant:

• you will receive a letter from the NAIT information system administrator, which will let you know whether you have been granted access to the NAIT system
• you will receive a letter from us outlining your accreditation period and any conditions
• you will receive an accreditation certificate
• we will update your contact details on our website, so customers can easily find you
• you’ll need to find out about your responsibilities as an accredited organisation by reading through the resources below.

NAIT accreditation conditions

NAIT accredited information providers — responsibilities (PDF 463KB)

NAIT accredited entities — saleyard responsibilities (PDF 383KB)

NAIT accredited entities — meat processor responsibilities (PDF 363KB)

Unsuccessful applicants

If you’re an unsuccessful applicant:

• the letter from us will explain why your application was unsuccessful
• you can reapply for accreditation once you address any areas that need review.

You pay an application fee for each new application.

If you’re already accredited but have been unsuccessful this time:

• you must advise your customers that you are no longer accredited
• you can no longer offer the services of an accredited information provider or receive movement exemptions as an entity dealing with NAIT animals
• we will remove your contact details from our website
• we will remove your accreditation privileges (such as managing customers' information) in the NAIT system.

If you disagree with our assessment of your application, email qca_accreditation@ospri.co.nz We will follow our dispute process and the head of traceability will review your case.